We often have clients asking us what they need to bring to their tax appointment, so we have crafted the list below of some common tax documents/information to bring to your appointment.  Some will apply to you, but others may NOT. 

 

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SOURCES OF INCOME

• W-2

• 1099-MISC or 1099-NEC

• 1099-K

• EDD Unemployment, or disability/maternity/family leave benefits (Form 1099-G)

• Social Security benefits (Form SSA-1099)

• Any 1099s from a rent relief program or grant

• Uber, Lyft, PostMates, etc. - 2023 Tax Summary from your account and any 1099s received

• Gambling win or loss (all W-2Gs and Casino win/loss statements from each casino)

• Interest earned or Savings Bond redeemed (Form 1099-INT)

• Debt Forgiveness/Cancellation, Bankruptcy, Credit Card waived (1099-C)

• Pension, 401K, IRA, or Annuity Withdrawal, Distribution, or Repayment (Form 1099-R)

• Sold or bought a home or rental property in 2023? (Closing escrow statement, 1099-S)

• Form K-1 (for owners/partners of a Corporation/LLC/Partnership with taxes filed by another accountant)

• Stocks, Cryptocurrency, Mutual funds - any sale, transfer, dividend, reward, or conversion

  • Annual Tax Summary, Gain/Loss report, 1099-Div, 1099-OID, 8949, or 1099-B required. A "transaction summary" is not sufficient. You may need to use additional crypto accounting software (e.g., CoinTracker or Koinly) to produce the necessary IRS forms. Do this BEFORE your appointment.

  • You can email us PDFs of these forms, you don't need to print them out.

  • These often aren't ready until mid or late-February, so please schedule your appointment accordingly

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DEDUCTIONS

• Paid for college or university tuition? (Form 1098-T)

• Paying student loans? Loan interest (Form 1098-E) 

• Own a home? Mortgage Interest (Form 1098) and Property Tax payment records

  • you may have multiple statements if you have re-financed or sold/purchased last year

• Donations to 501(c)(3) non-profits

• DMV Vehicle Registration

• Childcare or dependent care expenses - for children up to 12 years old; you must provide the school/program/care-provider's name, address, phone, SSN/EIN, and amount paid

• Medical expenses

• Other itemized deductions

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​OTHER

• Proof of Health insurance coverage (Form 1095-A/CA-3895 or 1095-B or -C) - NOT your insurance card

  • this is REQUIRED for California residents to avoid a penalty

  • Even if you only had 1 month of Obamacare/CoveredCalifornia, we need Form 1095-A

• New child, spouse, or dependent: full name, social security number, birthday, address, & phone #

• Identity Protection PIN # from the IRS for you or your dependents (if applicable) - if you need a PIN, the IRS mails these in January, or you can get it at IRS.gov

• Records of any estimate taxes paid to the IRS or state

• Electric Vehicle Purchase in 2023 - must provide the purchase agreement

• Solar Panel (or other alternative energy) upgrade to your home - must provide contract/purchase agreement

• Certain energy-saving home improvements are now eligible for tax credits. For example, certain, windows, skylights, doors, insulation, roofing, water heaters, heat pumps, etc.

• Updated bank account # and routing # if you would like to receive your refund by direct-deposit

• New clients: you must provide a copy of your prior-year tax returns

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RENTAL PROPERTY OWNERS/LANDLORDS

• ​Purchase or sale of property in the tax year? Closing escrow statement

• Amount of rent collected from tenants

• Mortgage Interest Statement (Form 1098)

• Property Tax payment records

• Any improvements, repairs, construction

• Maintenance costs, such as handyman, janitor, gardener, etc.

• HOA fees paid

• Management company fees or commissions

• Relocation expenses paid to tenants (if applicable)

• 1099s received from government programs for COVID Rent Relief or Section 8 on behalf of your tenants

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BUSINESS OWNERS - this includes sole proprietors (DBA), corporations, LLCs, partnerships, etc.

• 12 months worth of business bank statements from all business accounts. Let us know if there is non-sales income included (e.g., deposit fo personal funds, loan funds, etc.).

• Any 1099s you RECEIVED, such as 1099-MISC, 1099-NEC, or 1099-K from merchant/credit card processor

• online sellers: annual sales report showing gross sales, selling fees, shipping costs, sales taxes, etc.

• New corporation or LLC info - unless we filed the original documents, make sure we know about it by early March so we can verify that the paperwork is complete and file any necessary extensions

• Closed your business during the year

• 1099-K from your merchant service provider (credit card machines or online payments)

• Any 1099s you ISSUED to you vendors or subcontractors

• PPP forgiveness or other grants received in 2023

• Any other assistance, relief, grant, or loan received.

• Annual payroll records if you use a payroll service other than us (Forms W-3, all W-2s, Form 940). Also, mention any payroll tax credits claimed, including ERC, sick leave, etc.

• Business assets bought or sold (e.g., equipment, vehicles, computer, furniture, tools, or other property)

• Inventory or materials purchased

• Summary of business expenses including (but not limited to) rent, utilities, telephone/internet, licenses, taxes, advertising, insurance, legal fees, janitorial, printing, office supplies, shipping, repairs, etc.

• Auto expenses - business mileage driven, lease/financing payments, auto repairs, parking, insurance, etc.

• If we do your business bookkeeping, we will already have most of this information, making your tax appointment a lot easier!

• Business tax filing deadlines (assuming no additional or emergency extensions):

  • S-corporation and LLC taxes are due March 15, but we can extend to September 15th

  • C-corporation taxes are due April 15th, but we can extend to October 15th

  • Sole Proprietorships (DBA) - due same as personal taxes (April 15th, extendable to October 15th)

  • Note: even if extend the time to file, the tax payments are due on the original dates and will begin to accumulate penalty/interest from those dates (i.e., March or April 15)

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Feel free to bring anything else you think may be relevant!

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